Executive Assistant Career Opportunity

 Objective: Airplane Intel, Incorporated is seeking a motivated, experienced, and organized Executive Assistant to facilitate company growth and increased customer demand.

Position Summary Are you ready to take your career to new heights? Airplane Intel, Incorporated is seeking a motivated, experienced, and organized Executive Assistant to facilitate company growth and maximize the effectiveness of organizational leadership. An Executive Assistant is a highly skilled administrative professional who provides a wide range of support services to the management team and clients of the organization. The Executive Assistant requires strong computer skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. We are seeking a candidate that is interested in becoming an essential member of our team with opportunities for future management and leadership roles within our organization.  

Job Description: Your duties will include, but not limited to:

1.       Answer initial emails/contact forms from website

a.      Set up customer profiles

b.      Direct customer to applicable services & solutions

c.      Answer FAQs

2.      Answer office phone

a.      Screen callers

b.      Return missed calls

c.      Return follow up calls

3.      Send emails to customers w/appropriate data

4.      Update Customer Management spreadsheet

5.      Order records and support services from approved vendors

6.      Send documents and files to customers

7.      Send Docusign legal agreements and documents

8.      Send invoices & record payments

9.      Basic bookkeeping duties

10.  Transpose handwritten notes & format written reports

11.    Maintain and update schedules/calendars

12.   Schedule meetings with clients

13.   Assist with coordinating podcast interviews

14.  Submit proposals to leads & send reports to clients

15.    Schedule appointments with advisory board based on mutual availability

16.   Interface with on-site customers

17.   Provide customer support

18.   Assist with social media management & SEO

19.   Assist with content creation

20. Send and file customer surveys

21.    Brief management on customer status

22. Promote company

23.  Document & assist in developing business systems, workflows, checklist, and procedures

Job Qualifications:

  • Motivated self-starter

  • Excellent communicator, verbal and written

  • Must be disciplined, organized, and trustworthy

  • Must embody our high standards, our mission, and our ethos to maximize our customer’s experience and expectations

  • Must have high integrity, be conscientious, and have a positive attitude

  • Must adapt well to dynamic work environments

  • Proficient in Windows, Word, Excel, Office 365

  • Proficient in QuickBooks Online

  • Proficient in social media marketing/management

  • Proficient with Google Drive, Dropbox, One Drive, and Google Calendar

  • Aviation background preferred

  • College student or degree preferred

  • HR or Marketing background preferred

Compensation: Starting at $16/hour with considerable growth opportunities in 2021.

Perks:

  • Flexible schedule

  • Full-time and part-time opportunities

  • Ability to work from home

  • Excellent work culture & exciting work environment

  • Paid training

About Airplane Intel:  Professionals, entrepreneurs, executives, and successful individuals require a fast, reliable, and safe means of travel to and from their residences or businesses in Central Florida to distant and often remote locations within the United States and abroad. While traditional forms of travel such as ground transportation and commercial airlines offer certain advantages, they are not as flexible, convenient, secure, or efficient as private air travel. 

Imagine having the freedom to fly where you need to go, when you need to be there, without the inefficiencies, hassles, or delays of flying commercial or driving. Imagine being able to take your family on a weekend getaway, meeting your buddies for an afternoon round of golf in the Bahamas, or closing a deal with an important client halfway across the country and being home for dinner. These are not pipe dreams; these are realities experienced by our clients every day as aircraft owners and operators.

While many may assume that private aviation is exorbitant, flashy, and exclusive to the ultrarich, the average traveler fails to realize that private air travel is more affordable and accessible than ever before. Many individuals and organizations leverage the value proposition only offered by private air travel to achieve personal and business objectives. In fact, even the average frequent flyer can afford private air travel. Private air travel, also known as General Aviation (GA) supports 1.2 million jobs and generates more than $247 billion in economic output. Users of private air travel are among the most successful, productive, and effective people in America and have a positive financial and economic impact on local communities across the country – communities like Ocala, and others throughout Central Florida.

However, aircraft ownership is not a simple undertaking. It requires an enormous amount of research, planning, and logistics to keep an operation viable, healthy, and cost-effective. Without the right team, buying, maintaining, and managing an aircraft is complex, confusing, and risky.  Aircraft owners and operators demand unbiased advice and reliable support services such as management, maintenance, and streamlined operations to ensure their success. That’s where we come in.

We are revolutionizing aviation by delivering turnkey aircraft ownership solutions to aircraft owners and operators throughout Central Florida, the United States, and beyond. We started Airplane Intel in 2016 with the mission of enhancing aviation through safe and responsible aircraft ownership. We are committed to helping buyers, owners, and operators make safer and smarter decisions when it comes to buying, maintaining, and selling their personal or business aircraft. Today, we provide a wide range of owner support services, products, and programs to assist owners and operators through all phases of ownership. Our holistic approach and unique perspective help our clients increase safety, maximize their investment, and reduce costs to enhance their ownership experience and ensure their long-term success.

Our Mission: To enhance aviation through responsible and effective aircraft ownership;

Our Vision: Our vision is to make aircraft ownership simple, more affordable, and ultimately more accessible by becoming the most trusted resource for aircraft ownership, maintenance, and operations.

Our Ethos: To have a passionate and disciplined commitment to aviation excellence.

Our Core Values:

  • Safety first

  • Quality over quantity

  • Personal service

  • Professionalism

  • Transparency

  • Integrity

Our Base:  Airplane Intel, Inc. is based at the Ocala International Airport in Ocala, FL. Our address is 1200 SW 60th Avenue Suite 106, Ocala, Florida 34474.

Hours of Operation: Monday thru Saturday 7am to 7pm with afterhours appointments available.